The British Spotted Pony Society


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British Spotted Pony Society Passports Important Information


Please take good care of the passport, it is a legal document & is issued for the life of the animal.


Legal Responsibilities of owners in relation to Equine Passports:


It is a legal requirement for all horses & ponies to be issued with a passport. Horse passport law is governed by Commission Regulation EC 504/2008 & in England by the Horse Passport regulations 2009, and where applicable any subsequent amendments or successors to these regulations. Passports are required throughout the EU for identification, effective disease control and in order to protect the human food chain.

Owners & keepers with primary responsibility must ensure that their horses/ponies are correctly identified and must be able to produce the passport without delay when required. All horses & ponies are required to have a passport from 6 months of age or by 31st December in the year of their birth, whichever is the later.

A passport must be kept with the horse/pony at all times. This includes any time that the animal leaves the yard, such as to go to a show, on loan or away for schooling. It is illegal to travel an animal without it’s passport unless they are being transported for emergency veterinary treatment. The passport must be produced within three hours of it being requested by the enforcement agencies. The passport may be requested at any time but the most common instances include


When the animal is moved to or from GB

When the animal is competing

When the animal is moved to new premises

When the animal is taken for slaughter

When the animal is sold

When the animal is used for breeding


The passport must accompany the animal at all times with the following exceptions:


When stabled or at pasture and the passport can be produced without delay

When the animal is moved temporarily on foot within the vicinity of the holding and the passport can be produced without delay.

When it is moved on foot between summer and winter grazing and the passport is presented at the holding of departure.

Unweaned and accompanied by their dam or a foster mare.

When participating in training or competition which require them to leave the venue.

When moved or transported under emergency conditions.


Veterinary Surgeons will require the passport when prescribing many common medicines (for example Bute) and will ensure that the animal in question is permanently excluded from the food chain by signing Section IX of the passport.

The Meat Hygiene Service (MHS) is responsible for enforcing the checks carried out at slaughterhouses. Local Authorities (Trading Standards) are responsible for enforcing the law elsewhere. As with all government legislation there are penalties which can be applied by the courts for non compliance. MOST OFFENCES HAVE A FINE OF UPTO £5000, TWO YEARS IMPRISONMENT OR BOTH.


Applications for equine passports can only be accepted for microchipped animals, the owner (or keeper) must ensure that the equine does not already have a passport. When the passport is received it should be checked carefully to ensure that it is correct then signed on the ownership page.

No animal may have more than one passport. Passports remain the property of the British Spotted Pony Society and must be returned:


If the animal changes ownership (within 30 days)

If any alterations are required (update to adult, gelding, change of colour)

If extra pages are required for vaccinations etc

If the animal dies (within 30 days)

If the animal is signed out of the food chain (within 14 days))



Late Passports

Passports may still be acquired for animals older than the passport deadline provided that the is no existing passport. Before issuing the passport it will be signed out of the human food chain in Section IX


Duplicate Passports

If the passport is lost a duplicate may be requested. This will be signed out of the human food chain and marked duplicate. Should the original later be found it must be returned to the British Spotted Pony Society immediately.


Transfers of Ownership

The passport does not constitute proof of ownership. However, it is a requirement under Horse Passport (England) Legislation to register a change of ownership within 30 days of acquiring the animal.

It is an offence to sell a horse without a passport. Sale/purchase of any pony/horse must not be completed if the passport is not produced. The purchaser would be committing an offence in moving the  animal to new premises without a valid passport.


Return of the Passport

If an animal dies the passport must be returned to the British Spotted Pony Society  within 30 days for cancellation. The owner may request the return of the passport which will be clearly marked invalid.